ࡱ> EGD bjbjFF ($$$[ Q< < 8K_<h{{;;;;;;;|=@;;z;zzz|;z;zzn8_;&"X9 {;<;0<:@@z@@_;z_;< :    ACADEMIC AND STUDENT AFFAIRS COMMITTEE MINUTES OF THE MEETING OF DECEMBER 1, 2009 3:30 P.M., GUC 207 The Academic and Student Affairs Committee met on December 1, 2009, in Room 207 of the Guillot University Center. The following members were present: Dr. Birdie Bailey, Dr. Doug Barrett, Ms. Jill Chambers, Ms. Bonnie Coats, Mr. Jim Eubanks, Dr. Kerry Gatlin, Dr. Priscilla Holland, Dr. Donna Jacobs, Dr. David Muse, Dr. John Thornell, Dr. Brenda Webb, Mr. Antonio Williams, and Ms. Laura Williams. Dr. Crescente Figueroa, Committee Chair, presided. Call to Order Chair Figueroa called the meeting to order at approximately 3:40 p.m. Adoption of Agenda and Approval of Minutes By consensus, the agenda and October 27, 2009, minutes were approved. Old Business Committee Charge members continue to make suggestions for changes to the charge and membership of this committee. They will review the charge and committee makeup and recommend changes to the Shared Governance Executive Committee by the March 30, 2010 meeting. Diploma Presentation Policy the recommendation from this committee that included items 1 and 2 below was returned to the Staff Senate and forwarded to the Faculty Senate and SGA for their input. The Faculty Senate will address it at their next meeting. The SGA approved Item 1 and rejected Item 2. The committee will make its final determination at the January meeting. That the President, or his designee, present all diplomas as students walk across the commencement stage; AND That any full-time regular employee may walk across the stage with a family member for recognition and photo opportunity IF: The employee is wearing appropriate academic regalia; AND The family member receiving the degree is the employees child, spouse, or parent. Transfer Student Disciplinary Waiver Mr. Shields will be asked to bring the revised form to the January meeting. New Business A. Smoking Policy Proposal the Faculty/Staff Welfare Committee requested this committees input on their proposed changes to the Universitys tobacco policy. One change was to delete the exception that tobacco be allowed in the University apartments and designated floors within the residence halls. It was noted that this change to the policy is already in effect. A second change including the stipulation that, smoking within thirty feet of entrances and exits of building is prohibited. Several options discussed included making it 30 feet from all buildings and outdoor facilities, designating three to four specific smoking areas, or to become a smoke-free campus. A motion was made by David Muse to inform the Faculty/Staff Welfare Committee that the ASA Committee will support their recommended policy change, although it is viewed as a continuing endorsement of smoking on campus, in the hopes that this will be a step toward a smoke-free campus. The motion was seconded by Donna Jacobs and unanimously approved. Announcements Next meeting is January 26, 3:30 p.m., GUC 207. 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